Covid 19 Response Plan - Pyramid

Covid 19 Response Plan

Pyramid Holistic Training Centre & Spa

Covid19 Response Plan June 2020

 

  1. Introduction

Pyramid Holistic Training Centre & Spa is run and owned by Antoinette Moore.

The Pyramid Holistic COVID-19 Response Plan details the policies and practices necessary for the business to meet the Government’s ‘Return to Work Safely Protocol’ and to prevent the spread of COVID-19 in the workplace. The plan also gives an overview of how Pyramid Holistic Training Centre & Spa will ensure compliance with the protocol and to minimise the risk to workers and clients and put in place control measures to reduce the risk of spread of COVID-19.

 

  • Sections

The following sections will cover key information and actions, which will be backed up by the checklists below. They are as follows:

Section 2:          Risk Assessment (Health & Safety Statement)

Section 3:          Planning & Preparing / Control Measures

Section 4:          Induction & Training

Section 5:          Dealing with a suspected case of COVID-19

Section 6:          Cleaning & Disinfection

Section 7:          Staff

 

  • Appendix Documents and Supplementary Information

Appendix Documents / Check Lists and Supplementary Documents

Appendix 1:      COVID-19 Client Declaration Form

Appendix 2:      Class Contact Tracing and Declaration

Appendix 3:      Cleaning Schedule and Check-sheet

 

Check List 1:     Planning & Preparing Check List

Check List 2:     Dealing with suspected Case Check List

Checklist 3:       Cleaning & Disinfection Check List

 

Other Relevant Documentation

Health & Safety Statement (Including risk assessment)

GDPR Policy

  1. Risk Assessment

The risk assessment for Pyramid Holistic was developed through the Government BeSmart Programme This document identifies the risks and hazards for the business both in general and specific to COVID-19 and identifies the measures required to ensure the health & safety of staff and customers.- Please see attached Safety Statement developed for full details.

 

  1.      Planning & Preparing / Control Measures

The planning and preparing phase is critical to ensure a safe return to work and covers such items as information and guidance, return-to-work forms, identifying and putting in place control measures and updating our safety statements, risk assessments and emergency plans. See Check List 1 for completed Check-sheet

 

In relation to Pyramid Holistic specifically there were 3 primary areas which needed to be addressed. The risks and control measures for training, one-to-one therapy sessions and spa packages are different and therefore need to be responded to separately. In addition, the common spaces are affected by both areas in different ways and need a detailed and site-specific response. Key Areas which were reviewed, and changes adopted:

 

3.1 Training

 

Up until 13th March 2020, 4 tutors operated out of the business Antoinette Moore (owner), Karen Moore, Grainne Duffy and Radha Patnamreddy provided training courses on an ongoing bases with varied days. The main features of this were:

 

  • Classes averaged in size from 8 students to 10 students.
  • Students pay a deposit in advance and pay the remaining sum in either cash or card on the day.
  • Pyramid provided students with training manuals and products.
  • Class lengths 1 to 2 days, 9am-5pm.
  • Data collection was limited to initial application form and attendance record maintained by tutor.
  • End of Day cleaning was carried out on all equipment and areas.
  • Hands on adjustments were carried out by the teacher and walking throughout class.

 

Planning & Preparation

 

  • Training room / Reception and Toilet Facilities deep cleaned and closed to public for 4 months (13th March-29th June 2020)
  • All equipment, chairs and tabletop surfaces were cleaned and sanitised before and after classes
  • Risk assessment carried out and hazards identified / cleaning procedure developed
  • All unnecessary items removed from space or covered appropriately
  • Hand sanitisers, masks and shields provided for students and tutor use
  • Sink has been installed for regular hand washing throughout the day
  • All students are advised to bring their own equipment
  • Training manuals are still being printed but prepared a week in advance and not touched until class

 

Control Measures & Changes to Business Practice

 

Staffing

  • Staff are required to complete to return to work form and sign agreeing to new hygiene protocols before returning to the establishment.

 

 

 

 

Equipment

All Pyramid training equipment has been cleaned and covered.

  • All students are requested to bring their own training equipment & cups so no shared items will be available for use at this time.

 

Cleaning & Hygiene

This area will see the most significant change with cleaning being carried out after every class and client and rigorous sanitization and hand hygiene being put in place and required. (detailed breakdown of cleaning schedule and checklist available in Appendix 3).

 

In addition, physical contact will be reduced between students or students and teacher (such as hand shaking or hugging) to minimise the risk of OCVID -19 spread. Respect for social distancing rules on the premises will be required.

 

  • Students will be required to use provided hand sanitizer entering and leaving the building.
  • Cleaning will be rigorous going forward; the training room will be ventilated and cleaned between classes as well as common areas and toilet facilities.
  • Areas such as door handles, light switches, toilet handles will all be disinfected by the tutor before & after class.
  • Our doors will be left open (only to be opened and closed by the tutor where possible) so students are required to arrive on time for class.
  • Sanitiser & paper towels will be available for use in the toilet by clients should they need to use it
  • Students required to leave personal possessions in car and come ready to class.
  • Students required to STAY HOME if feeling unwell or someone they live with have any Flu like symptoms.

 

Contact Tracing

  • ALL students will be sent a text regarding contact tracing information the day before their training course and will be required to respond with agreeance or dis-agreeance (see Appendix 2 for Contact Tracing Daily Sheet)

Class Structure & Times / Numbers / Payment

  • Class sizes will be kept at 8-10 students max.
  • Students are encouraged to pay monthly subscriptions (for long term courses) or by card on the day (for short courses).
  • Particularly vulnerable people are requested to follow the advice of the HSE and to refrain from coming to training for the time being.
  • There will be reduced hands-on corrections going forward and the tutor will practice social distancing where applicable.

 

3.2 Therapy Centre (Massage / Reflexology / Energy Therapies / Facials / Health Scan)

 

Up until 13th March 2020, 4 Therapist operated out of the business. The main features of this business were:

 

  • There were 15 appointment per week on average over 6 days Monday – Saturday
  • A range of therapeutic appointments were available including massage, facial, reflexology, energy therapy and health scan.
  • Appointments were back to back in morning and evening with short gap for linen management
  • Client had access to changing rooms for their appointment
  • New Clients were welcome to book massage or appointment
  • Data collection was limited to initial consultation sheet and brief record of key issues per appointment
  • End of Day cleaning was carried out on all equipment and areas

 

Planning & Preparation

 

  • Therapy Room / Reception & Toilet Facilities deep cleaned and closed to public for 3 months (13th March – 29th June 2020)
  • All equipment and surfaces were cleaned and sanitised.
  • Risk assessment carried out and hazards identified / cleaning procedure developed.
  • Disposable covers for health scan headphones were purchased.
  • Masks, shields, paper towels and additional cleaning supplies were purchased.
  • Waiting room is being shut and clients are being asked to wait in their car until called for their appointment for the foreseeable future.
  • Therapy Room & Reception Area decluttered, all soft furnishings removed and stored outside of building including the waddling on the massage bed to make for easy disinfecting between clients.
  • All linen will be changed between each client and will be washed at 60 degrees and dried with heat.
  • New linen bins provided so that linen can be contained in a plastic bag to reduce touch cross contamination.
  • New rubbish bins provided in all spaces (Non touch).
  • Clients are asked to leave all personal belongings in their car.
  • The changing rooms and showers will no longer be accessible for individual treatments. Clients will go directly into the therapy room and can change there.
  • To ensure social distancing, only 1 therapist will be in the spa area at any one time and only 1 appointment per slot for the foreseeable future.

 

Control Measures

 

Equipment

  • New disposable covers for health scan headphones- this is to ensure no cross-contamination between clients.
  • Reduction of equipment in the room to ensure it is possible to clean & sanitise all surfaces between clients

 

Linen Management

  • Freshly washed and dried Bedlinen will be used for each client (This includes sheet, top sheet and face rest towel)
  • All clean linen will be stored in a closed cupboard until needed for new client.
  • At the end of each appointment Client Bedlinen will be folded into itself based on best practice guidelines from ANMPT and IMTA and placed in plastic refuse bag for cleaning – All laundry will be stored in a sealed room until washing.

 

Cleaning & Hygiene

  • Clients will be required to use provided hand sanitizer entering and leaving the building to minimise the risk of the spread of COVID-19
  • There will be masks and shields available for clients to use when entering the building and for the duration of the appointment. This protocol aims to help minimis the risk of spread of COVID-19 and follows best practice guidelines for physical contact between therapist and client.
  • Cleaning will be rigorous going forward; the therapy room will be ventilated and cleaned between clients as well as common areas and toilet facilities.
  • Respect for social distancing rules on the premises and outside the studio will be required.
  • There will be a gap of 40 – 60 minutes now between appointments to ensure sufficient time for cleaning, sanitisation and ventilation.
  • Areas such as door handles, light switches, toilet handles will all be disinfected by the before & after client appointment. Our doors will be left open (only to be opened and closed by the therapist where possible) so clients are required to arrive on time for appointment.
  • Sanitiser & paper towels will be available for use in the toilet by clients should they need to use it
  • Clients required to leave unnecessary personal possessions in car and come ready for appointment – sanitary plastic box will be provided for Client shoes and clothing, personal belongings etc. this will be sanitized between appointments.
  • Each client will receive a complete new set of bedlinens, which will be removed using gloves after each treatment and washed and dried as per manufacturer’s instructions. A large bin with bin bag will be in separate sealed where bedlinen can be stored until safely removed for laundering.
  • The therapist will wear an apron covering which will be changed between appointments (either disposable or reusable and washable with bedlinen after each client)
  • ALL clients will be sent a text regarding contact tracing information the day before their treatment and will be required to respond with agreeance or dis-agreeance (see Appendix 2 for COVID-19 Declaration form)
  • Therapists will complete the consultation form for clients to reduce touch points.

 

Contact Tracing

  • ALL clients will be sent a text regarding contact tracing information the day before their training course and will be required to respond with agreeance or dis-agreeance (see Appendix 2 for COVID-19 Declaration form)

 

Appointment Structure & Times / Numbers / Payment

 

  • Card payments or exact change will be accepted for appointment slots going forward to reduce the risk of spread of COVID-19
  • Reduced number of 1-1 appointments available to allow for cleaning and social distancing on daily basis.
  • No appointments for children available for the foreseeable future
  • All paperwork will be filed as per current GDPR guidelines and policy document

 

3.3 Spa packages

 

Up until 13th March 2020, 4 Therapist operated out of the business. The main features of this business were:

 

  • There were 15 appointment per week on average over 6 days Monday – Saturday
  • A range of spa packages were available which included use of spa facilities and treatments including massage, facial, reflexology and energy therapy.
  • Appointments were back to back throughout the day with short gap for linen management
  • Client had access to changing rooms and showers for their appointment
  • Data collection was limited to initial consultation sheet and brief record of key issues per appointment.
  • End of Day cleaning was carried out on all equipment and areas.
  • Clients were supplied with towels, dressing gowns and flip flops.

 

Planning & Preparation

 

  • Therapy Room / Reception / Spa facilities & Toilet Facilities deep cleaned and closed to public for 3 months (13th March – 29th June 2020)
  • All equipment and surfaces were cleaned and sanitised.
  • Risk assessment carried out and hazards identified / cleaning procedure developed.
  • Masks, shields, paper towels and additional cleaning supplies were purchased.
  • Waiting room is being shut and clients are being asked to wait in their car until called for their appointment for the foreseeable future.
  • Therapy Room, Reception & Spa Area decluttered, all soft furnishings removed and stored outside of building including the waddling on the massage bed to make for easy disinfecting between clients.
  • All linen will be changed between each client and will be washed at 60 degrees and dried with heat.
  • New linen bins provided so that linen can be contained in a plastic bag to reduce touch cross contamination.
  • New rubbish bins provided in all spaces (Non touch).
  • Clients are asked to leave all personal belongings in their car.
  • To ensure social distancing, only 1 therapist will be in the spa area at any one time and only 1 group per slot for the foreseeable future.
  • Group sizes will be reduced for Spa Packages to allow for social distancing between individuals.
  • Access to Spa Facilities (hot tub, sauna and relaxation room) will be reduced to 1 hour instead of 2 for each session.

 

Control Measures

 

Equipment

  • Reduction of equipment in the spa area to ensure it is possible to clean & sanitise all surfaces between clients

 

Linen Management

  • Freshly washed and dried Bedlinen will be used for each client (This includes sheet, top sheet and face rest towel)
  • All clean linen will be stored in a closed cupboard until needed for new client.
  • At the end of each appointment Client Bedlinen will be folded into itself based on best practice guidelines from ANMPT and IMTA and placed in plastic refuse bag for cleaning – All laundry will be stored in a sealed room until washing.
  • Clients are asked to bring their own towels, dressing gowns and flip flops for the foreseeable future.

 

Cleaning & Hygiene

  • Clients will be required to use provided hand sanitizer entering and leaving the building to minimise the risk of the spread of COVID-19
  • There will be masks and shields available for clients to use when entering the building and for the duration of the appointment. This protocol aims to help minimis the risk of spread of COVID-19 and follows best practice guidelines for physical contact between therapist and client.
  • Cleaning will be rigorous going forward; the therapy room will be ventilated and cleaned between clients as well as common areas and toilet facilities.
  • Respect for social distancing rules on the premises and outside the studio will be required.
  • There will be a gap of 40 – 60 minutes now between appointments to ensure sufficient time for cleaning, sanitisation and ventilation.
  • Areas such as door handles, light switches, toilet handles will all be disinfected by the before & after client appointment. Our doors will be left open (only to be opened and closed by the therapist where possible) so clients are required to arrive on time for appointment.
  • Sanitiser & paper towels will be available for use in the toilet by clients should they need to use it
  • Clients required to leave unnecessary personal possessions in car and come ready for appointment – sanitary plastic box will be provided for Client shoes and clothing, personal belongings etc. this will be sanitized between appointments.
  • Each client will receive a complete new set of bedlinens, which will be removed using gloves after each treatment and washed and dried as per manufacturer’s instructions. A large bin with bin bag will be in separate sealed where bedlinen can be stored until safely removed for laundering.
  • The therapist will wear an apron covering which will be changed between appointments (either disposable or reusable and washable with bedlinen after each client)
  • ALL clients will be sent a text regarding contact tracing information the day before their treatment and will be required to respond with agreeance or dis-agreeance (see Appendix 2 for COVID-19 Declaration form)
  • Therapists will complete the consultation form for clients to reduce touch points.

 

Contact Tracing

  • ALL clients will be sent a text regarding contact tracing information the day before their training course and will be required to respond with agreeance or dis-agreeance (see Appendix 2 for COVID-19 Declaration form)

 

Appointment Structure & Times / Numbers / Payment

 

  • Card payments or exact change will be accepted for appointment slots going forward to reduce the risk of spread of COVID-19
  • Reduced number of Spa appointments available to allow for cleaning and social distancing on daily basis.
  • All paperwork will be filed as per current GDPR guidelines and policy document

 

  1. Induction & Training

 

4.1      Training

 

The owner (Yoga teacher and therapist – Antoinette Moore) has undertaken the following training in preparation for re-opening

 

  • Certificate of Completion – COVID-19 Infection Prevention and Control (Essentials Holistic Centre)
  • Record of Achievement – Emerging Respiratory viruses, including COVID-19 – methods for detection, prevention, response, and control (WHO)
  • Record of Achievement – eProtect Respiratory Infections (WHO)
  • ANMPT & HCD Return to work seminars and guides for Touch Therapist.
  • As a member of the National Register of Reflexologists in Ireland I have also taken part in a number of online training sessions and Zoom meetings focused on building knowledge and understanding and preparing to re-open

 

4.2      Systems to keep up to date with Government Guidelines

 

I will continue to go through both membership groups to keep updated with current legislation and regulations to ensure my own safety and that of clients and students.

Weekly Check in with www.gov.ie and www.hse.ie and www.who.ie to keep informed and update documents and practice as appropriate

 

 

  1. Dealing with a suspected case of COVID19

 

In the case of a client/student/therapist/tutor becoming ill with a suspected case of COVID-19 Antoinette Moore is the dedicated person appointed to respond and co-ordinate the matter.

 

Symptoms to be on the lookout for:

 

  • A new cough – this can be a dry cough or a productive (bringing up phlegm) cough
  • Shortness of breath
  • Breathing difficulties
  • Fever (a high temperature of 38 degrees Celsius or above on a thermometer)
  • Runny nose
  • Sore throat
  • Loss of taste / smell

 

The designated area for a person to go will be an enclosed room outside of the building and across the courtyard – no other person will have contact at this time and Antoinette Moore will remain a strict 2 metres from the person

 

A first aid bag will be prepared and ready on site for use in this situation – The first aid bag will include this bag will be checked and updated as required.

 

  • sealed pack of tissues
  • plastic bag for disposal
  • mask
  • gloves
  • container of hand sanitiser
  • bottle of water

GP Contact will be made and advice on how to respond / proceed taken from health care professionals.

 

NSAI Guidelines will be followed for deep cleaning and preparation for the building to be re-opened

Contact Tracing log sheet will be provided to health care professionals as required.

 

After the event an incident report form from the health and safety document will be completed and a file prepared outlining event and contact tracing and this will be available as required by contact tracing teams.

 

 

Steps to be undertaken for suspected case whilst on site

 

  • Request client/student/therapist/tutor to move to the designated room across the courtyard.
  • Remain 2 metres from client/student/therapist/tutor at all times.
  • Provide client/student/therapist/tutor with the first aid bag.
  • Contact GP or HSE for advice on how to respond.
  • If the person can travel home, encourage them to self-isolate and seek to be tested.
  • Arrange for deep clean and ventilation of building.
  • Complete incident report form.

 

  1. Cleaning & Disinfection

 

6.1      Cleaning & Decluttering

 

During the lockdown period when the business was closed a deep clean and de-cluttering took place – all unnecessary items were removed including soft furnishings which could not be washed or sanitised regularly. Additional or unnecessary furniture and items were removed and stored in a separate building

Posters and wall charts about social distancing and hand washing were put up.

 

6.2      Development of Cleaning Procedure & Check-sheet

 

A risk assessment and cleaning procedure has been developed for the whole building and the 5 distinct spaces including hallway / toilet / therapy rooms / spa and training room

 

  1. Staff

 

ALL Therapists/Tutors will self-monitor for signs and symptoms of COVID-19 every day.

 

All Therapists/Tutors will be vigilant for the wide range of symptoms including most common symptoms are mild cold or flu-like symptoms, especially a cough, sore throat, and shortness of breath.

Should any of the Therapists/Tutors develop a temperature or symptoms of illness, appointments and classes will cancelled and they will self-isolate for 14 day or seek to obtain COVID-19 testing so they can be cleared of infection and return to work.

 

Strict hand Hygiene and cough etiquette will be adhered to.

 

Outside of the work environment all Therapists/Tutors will be vigilant in social distancing and hygiene.

 

 

 

Appendix 1         COVID-19 Patient Declaration Form

 

 

To help prevent the spread of COVID-19 in the clinic and local community, we ask each client/sudent to complete this form before attending for treatment/training. On review of the form, your therapist/tutor may contact you to ask you not to attend the clinic at this time and will discuss a suitable future appointment for your treatment.  N.B. Every question must be answered.

 

We have taken extra measures to safeguard our clients/students prior to arrival. We kindly ask you to complete this declaration for the safety of you, our clients/students and therapists/tutors.

 

Client Name: Client Address:

 

 

Therapist  

 

QUESTION YES NO
Do you have symptoms of cough, fever, high temperature, sore throat,

runny nose, breathlessness or flu like symptoms now or in the past 14 days?

   
Have you been diagnosed with confirmed or suspected COVID-19 infection in the last 14 days?    
Are you a close contact of a person who is a confirmed or suspected case of

COVID-19 in the past 14 days (i.e. less than 2 metres for more than 15 minutes accumulative in 1 day)?

   
Have you been advised by a doctor to self-isolate at this time?    
Have you been advised by a doctor to cocoon at this time?    
Do you consider yourself to be in the category of people at higher risk from coronavirus?

If you are unsure whether or not you are in an at-risk category, please visit https://www2.hse.ie/ conditions/coronavirus/people-at-higher-risk.html

   
If your situation changes after you complete and submit this form you agree to inform your therapist and / or clinic management.    

 

Please enter any other information you feel is relevant.

 

 

 

 

 

 

 

Appendix 2:        COVID-19 Declaration form

 

To help prevent the spread of COVID-19 in the centre and local community, we ask each client/student to read and reply with agreeance or dis-agreeance to these statements before attending for class/treatment:

 

I have NO symptoms of cough, fever, high temperature, sore throat, runny nose, breathlessness or flu like symptoms now or in the past 14 days

I have not been diagnosed with confirmed or suspected COVID-19 infection in the last 14 days

I am not a close contact of a person who is a confirmed or suspected case of COVID-19 in the past 14 days (i.e. less than 2 meters for more than 15 minutes accumulative in 1 day)

I have not been advised by a doctor to self-isolate at this time

I have not been advised to cocoon at this time

I do not consider myself to be in the category of people at higher risk from coronavirus

If you are unsure whether you are in an at-risk category, please visit https://www2.hse.ie/ conditions/coronavirus/people-at-higher-risk.html

If at any point my situation changes after I have read and agreed to these statements, I agree to inform Antoinette Moore on 086 3456370

 

 

 

Appendix 3: Pyramid Cleaning Schedule & Check-sheet

 

 

Cleaning Schedules

Pyramid Holistic Training Centre & Spa

 

The following areas within the centre will require routine cleaning:

Walls, floors, windows, window-sills, ceilings, light fittings and covers, doors, including handles, toilets, wash hand basins, cupboards, shelving, radiators, sinks, tables, including underside and legs, work surfaces, chairs, massage tables, office chairs, filing cabinets, bench and any equipment used.

Pyramid General Environment Cleaning Program
Area/Item
Method
Frequency/Comments
handles / doors and door handles / tables / shelves / laminate signs / coat hooks & personal items storage boxes Clean with antibacterial spray and clean cloth or surface cleanser wipes Daily

After each class and client appointment

Floors in hallway

 

 

Sweep and wash with disenfectant whilst wearing mask and open door / window

Daily

Laminate Floor wiped with antibacterial spray after each client and class

Vacuum daily at end of day

 

Waste bins

 

Empty

Clean with antibacterial spray and clean cloth or surface cleanser wipes

 

Daily

Laundry Bin (After each client)

Waste Bin Daily

 

 

Mops and cleaning cloths

 

Mop heads should be washed in warm water and detergent, rinsed and air dried

Reusable cloths must be laundered daily on a hot wash cycle (at least 60oC) in a washing machine

 

After daily use

 

 

 

After daily use

 

Entrance Sanitizing station

 

Clean with antibacterial spray and clean cloth or surface cleanser wipes

After each class and client appointment
Paper work & pens for Declaration forms and contact tracing sheet Therapist/Tutor uses their own pen & clipboard while filling out forms.

And wipe down with antibacterial spray/wipes

 

After each class and client appointment

 

Pyramid Toilet Area Cleaning Program

Area/Item
Method
Frequency / Comments

Wash hand basin, taps, surrounding counters, soap dispensers.

Wall signage / info signs

Paper Towel Dispenser

Clean with antibacterial spray and clean cloth or surface cleanser wipes After each appointment / class

Keep hand wash soap and hand sanitizer stocked – check after each appointment or class

Both sides of toilet seat, toilet handles, doorknobs or cubicle handles. 

Clean with antibacterial spray and clean cloth or surface cleanser wipes After each appointment / class

Toilet

 

Use toilet cleaner as per manufacturer’s instructions.

 

After each appointment / class

 

 

Pyramid Therapy Room Cleaning Program

Item
Method
Frequency / Comments
Bed Sheets, Face covers and over sheets Machine washed in a hot cycle according to manufacturer’s instructions.  

After each client fold in towards itself and put in bin bag until can be washed – remove wearing gloves folding in on itself

 

Hard Surfaces – shelves, storage cabinet, chair /window frames and handles

Media devices

Clean with antibacterial spray and clean cloth or surface cleanser wipes

Ventilate room with open window

After each client

 

Massage Bed & face rest / bolsters and neck rolls / massage bed cover  

Clean with antibacterial spray and clean cloth or surface cleanser wipes

 

After each client

 

Floor Clean with antibacterial spray and clean cloth or surface cleanser wipes After each client
light fittings / lamps /ceilings Clean with antibacterial spray and clean cloth or surface cleanser wipes Daily at end of day

 

Pyramid Training Room Cleaning Program

Item
Method
Frequency / Comments
 

Hard Surfaces – desks, storage cabinet /window frames and handles / doors and door handles

Media devices

Clean with antibacterial spray and clean cloth or surface cleanser wipes

Ventilate room with open window

After each class

 

Floor Clean with antibacterial spray and clean cloth or surface cleanser wipes After each class
light fittings / switches  

Clean with antibacterial spray and clean cloth or surface cleanser wipes

Daily at end of day

 

 

 

 

Pyramid Holistic Training Centre & Spa

Cleaning Checklist       Week starting: ____________________

Area/Item to be cleaned Frequency of cleaning Days of the week Managers signature
    Mon Tues Wed Thurs Fri Sat Sun  
Bathroom

Toilet

Sink

Paper and sanitiser and soap dispensers

Daily,

after each appointment and class

               
Training Room

Floor and hard surfaces

After each class                
Therapy Room

Massage bed

Linen

Hard surfaces

 

After each appointment

               
Hallway & Reception area

Worktop

Bench

Laminated signs

Floor

 

After each class and appointment

               
Hand sanitiser station  

After each class and appointment

               

 

 

 

 

 

 

Checklist 1:          Planning & Preparing Check-sheet

 

COVID-19 Return to Work Safely Protocol – Touch Therapy

Planning and Preparing

These checklists have been prepared to help touch therapy practitioners to get their clinics up and running again in a way that will help prevent the spread of Covid-19. Additional information on health safety guidelines can be found at www.Gov.ie, www.hse.ie, www.hpsc.ie and www.hsa.ie
No Control Yes/No Action needed
 

1

Have you a system in place to keep up to date with the latest advice from Government and to adjust your plans and procedures in line with that advice?    
 

2

Have you prepared / revised your business COVID-19 response plan?    
 

3

Have you a system in place to provide your co-workers, staff and patients with information and guidance on the measures you have to put in place to help prevent the spread of the virus and what is expected of them?    
 

4

Have you consulted with your co-workers and/or staff on measures, provided a system for them to raise issues or concerns and to have them responded to?    
 

5

Have you identified the control measures you will need to put in place to minimise the risk to yourself, co- workers and patients being exposed to COVID-19?    
 

6

Have you reviewed and updated your risk assessments and safety statement to take account of any controls to help prevent the spread of COVID-19?    
 

7

Have you updated your emergency plans, in particular to take account of physical distancing?    
 

8

Have you sent your existing patients and first time patients a COVID-19 patient declaration form to be completed and returned to you in advance of attending the clinic?    
 

9

Have you read and provided information to patients on the HSE guidance on people most at-risk and asked them to tell you if they fall into any of these categories?    
 

11

Have you told co-workers, staff and patients that they must stay at home and not attend the clinic if sick or if they have any symptoms of COVID-19 ?    
 

12

Have you a system in place to monitor compliance with COVID-19 control measures in the clinic?    
 

13

Have you updated yourself, co-workers and staff with regards to ongoing training to include all information relating to COVID-19?    
No Control Yes/No Action needed
 

14

Have you organised to carry out meetings, training and information sessions online or by phone as far as possible?    
 

15

Has the clinic, including all equipment, workstations, benches, doors and frequent touched surfaces points, been thoroughly cleaned ?    
 

16

Have you provided hand sanitization stations in the clinic and treatment rooms?    
 

17

Have you evaluated the need and budget for new purchases including, screens, additional uniforms, personal protective equipment (ppe), sanitization items?    
 

19

Have you conducted a physical review of the space to ensure all essential systems are operational including electrical, water, ventilation, treatment equipment?    
 

20

Have you advised co-workers, staff and patients to clean their hands before and after using public transport before arriving to the clinic?    
Personal Protective Equipment (PPE)
 

23

Have you identified, selected and sourced the PPE needed for yourself and co-workers and staff and arranged enough supplies of it?    
 

24

Have you arranged to train yourself and co- workers in the proper fitting, use, removal, cleaning, storing and disposal of PPE?    
 

25

Have you and/or your first aiders been given updated training on infection prevention and control re hand hygiene and use of face masks?    
 

26

If you have mechanical ventilation does it need cleaning or maintenance before the clinic reopens?    
 

27

Does your hot water system need flushing at outlets

e.g. showers, backwashes etc. following low usage to prevent Legionnaire’s Disease?

   
 

28

Have you evaluated the changes that need to be made in the clinic reception, hallways, treatment rooms and rest rooms?    
 

30

Have you evaluated the need for floor markings / signage to assist patients with navigating to and from the clinic / treatment room?    
 

31

Have you provided for appropriate waste collection points and ensure these are emptied regularly throughout the day and at the end of the day?    
No Control Yes/No Action needed
 

 

32

Have you updated your internal communications policies and procedures to include information on new sanitation guidelines, clinic updates and guidelines and communicate changes to co-workers and other staff members?    
 

 

 

33

Have you updated your external communication policies and procedures to include updates on your website, social media about re-opening timeline, guidelines, patient information, new sanitation practices, expectations on what may be different, changes to payment process and booking / rescheduling / cancellation of appointments.    
 

 

34

Have you updated your consultation documents and health screening procedures to include COVID-19 specific health issues and permissions for contact tracing purposes in the event off possible exposure to COVID-19.    
ADDITIONAL INFORMATION
 

NAME SIGNATURE                                                             DATE

 

 

 

 

 

 

 

 

 

Checklist 2:          Dealing with Suspected Case COVID-19

 

COVID-19 Return to Work Protocol – Touch Therapy Practitioner

Dealing with a Suspected Case of Covid-19

 

These checklists have been prepared to help touch therapy practitioners to get their clinics up and running again in a way that will help prevent the spread of COVID-19. Further information can be found at www.Gov.ie, www.hse.ie, www.hpsc.ie and www.hsa.ie

No Control Yes/No Action needed
PROCEDURES AND INFORMATION
 

1

Have you a system in place to identify and isolate co- workers or others who start to display symptoms of COVID-19 in the workplace?    
 

2

Have you a COVID-19 contact / group work log in place to facilitate contact tracing?    
3 Have you informed co-workers of the purpose of the log?    
 

4

Have you consulted with co-workers on the purpose of the isolation procedure and when it should be used?    
 

5

Have you displayed the COVID-19 posters in suitable locations highlighting the signs and symptoms of COVID-19?    
  Instructions if a person(s) develops signs and symptoms of COVID-19 at work    
 

6

Have you instructed your co-workers and clinic staff about what they need to do if they develop signs and symptoms at work?    
 

7

Have you provided your co-workers and clinic staff with up to date public health information on COVID-19 issued by the HSE , HPSC and GOV.ie?    
REPORTING
 

8

Have you made your co-workers and clinic staff aware of reporting procedures if they develop signs and symptoms at work for COVID-19?    
RESPONSE TEAM
 

9

Have you appointed a manager to deal with any suspected case of COVID-19?    
 

10

Have you allocated individuals to support a response team(s) to deal with a suspected case of COVID-19 in the workplace and trained this team in what actions to take?    
No Control Yes/No Action needed
ISOLATION AREA(S)
 

11

Have you identified a place that can be used as an isolation area, preferably with a door that can be closed, in the event of a suspected case of COVID-19?    
 

12

Is this isolation area accessible, including to workers with disabilities?    
13 Is the route to the isolation area accessible?    
 

14

Have you a contingency plan for dealing with more than one suspected COVID-19 case? e.g. If more than one person is displaying signs and symptoms of COVID-19, are there additional isolation areas?    
 

 

 

 

15

Are the following available in the isolation area(s)?

 

•     ventilation, e.g. fresh air ventilation/ability to open a window

•     tissues

•     hand sanitiser

•     disinfectant and/or wipes

•     gloves, masks

•     waste bags

•     pedal-operated, closed bin

   
  ISOLATING A PERSON(S) DISPLAYING COVID-19 SYMPTOMS    
 

 

16

Are procedures in place for the clinic manager or a member of the isolation team to accompany the affected person to the isolation area, along the isolation route, while maintaining physical distancing (2 metres) from them?    
 

17

Is the manager and response team familiar with this procedure?    
 

18

Have others been advised to maintain a distance of at least 2 metres from the affected person at all times?    
 

19

Is there a disposable mask available for the affected person to wear while in a common area and when exiting the building?    
ARRANGING FOR THE PERSON TO LEAVE THE CLINIC – EXIT STRATEGY
 

20

Have you established, by asking them, if the affected person feels well enough to travel home?    
 

21

If the affected person considers themselves able to travel home, have you directed them to do so and to call their GP and self-isolate at home?    
No Control Yes/No Action needed
 

22

If the affected person feels unable to go home, has the manager/isolation team let them remain in isolation, and enabled them to call their GP?    
 

23

Has the affected person been advised to avoid touching other people, surfaces and objects?    
 

24

Has the affected person been advised to cover their mouth and nose with the disposable tissue(s) provided when they cough or sneeze, and to put the tissue in the waste bag provided?    
 

25

Has transport home or to an assessment centre been arranged if the affected person has been directed to go there by their GP?    
 

26

Has the affected person been advised not to go to their GP’s surgery or any pharmacy or hospital?    
 

27

Has the affected person been advised they must not use public transport?    
 

28

Has the affected person been advised to continue wearing the face mask until the reach home?    
FOLLOW-UP
 

29

Have you carried out an assessment of the incident to identify any follow-up actions needed?    
 

30

Are you available to provide advice and assistance if contacted by the HSE?    
DISINFECTION
 

31

Have you taken the isolation area and any work areas were the person was involved out-of-use until cleaned and disinfected?    
 

32

 

Have you arranged for cleaning and disinfection of the isolation area and any works areas involved, at least one hour after the affected person has left the building?

   
 

33

Have the cleaners been trained in dealing with contaminated areas and supplied with the appropriate PPE?    
ADDITIONAL INFORMATION
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Check List 3: Cleaning & Disinfection (procedures & check-sheet)

 

 

COVID-19 Return to Work Safely Protocol – Touch Therapy

Cleaning and Disinfection

These checklists have been prepared to help touch therapy practitioners to get their clinics up and running again in a way that will help prevent the spread of COVID-19. This checklist will help you to put additional cleaning and disinfection measures in place at your workplace.

 

Further information can be found at www.Gov.ie, www.hse.ie, www.hpsc.ie and www.hsa.ie

No. Topic Yes/No Action Required
 

1

Have you a system in place for checking and keeping up to date with the latest public health advice from Government and to adjust your cleaning procedures in line with that advice?    
 

2

Have you a system in place of thorough and regular cleaning of frequently touched surfaces?    
 

3

If disinfection of contaminated surfaces is required, has it been done following cleaning?    
 

 

 

 

4

Have the following frequently touched surfaces been included in your cleaning plan: for example

 

•     treatment tables and therapy equipment

•     door handles and light switches

•     toilets and toilet doors, taps

•     remote controls

•     kettles, coffee machines, toasters, microwave, fridge handles

•     kitchen surfaces and cupboard handles?

   
 

5

Are frequently touched surfaces visibly clean at all times and cleaned at least twice a day?    
 

6

Are washrooms and surfaces in communal areas being cleaned at least twice a day and whenever visibly dirty?    
 

7

Have you provided co-workers with cleaning materials such as disinfectant or wipes to keep their own workspace clean?    
 

8

Have you told co-workers what they need to do to keep their own treatment areas clean?    
 

 

 

9

Practitioners are responsible for cleaning personal items that have been brought to work and are likely to be handled at work or during breaks. e.g. mobile phone. Have you told co-workers and staff to clean personal items that they have brought to work, such as mobile phones, to avoid leaving them down on communal surfaces or they will need to clean the surface after the personal item is removed?    
No. Topic Yes/No Action Required
10 Have no-touch bins been provided, where practical?    
 

11

Have arrangements been made for the regular and safe emptying of bins?    
 

12

Have you sufficient cleaning materials available to allow for increased cleaning?    
 

13

Have cleaning staff been trained in the new cleaning arrangements?    
 

14

Have staff been instructed to read and follow instructions on the product label/ Safety Data Sheet for any cleaning product(s) before use and that where relevant appropriate PPE is worn by cleaners?    
 

15

If cleaning staff have been instructed to wear gloves when cleaning are they aware of the need to wash their hands thoroughly with soap and water, both before and after wearing gloves?    
 

 

16

Is there is system in place for the disposable of cleaning cloths and used wipes in a rubbish bag? Current HSE guidance recommends waste such as cleaning waste, tissues etc. from a person suspected of having COVID-19 should be double bagged and stored in a secure area for 72 hours before being presented for general waste collection.    
 

17

Is there a system in place to make sure reusable cleaning equipment including mop heads and non-disposable cloths are clean before re-use?    
 

18

Is there a system in place to ensure that equipment such as buckets are emptied and cleaned with a fresh solution of disinfectant before re-use?    
 

 

19

Is there a system in place for ensuring that clean fresh linen is provided for each new appointment and that linen used from previous treatments and /or soiled linen have been removed from the treatment room and stored in a plastic bag inside inside a container?    
 

NAME                                      SIGNATURE                                           DATE